We welcome you to submit your abstract and/or Focus-on Session for the April2020 Events
Abstract submission is now open!
Submission of proposals for Focus-on Sessions will end on January 10, 2020. (Deadline Extended to Saturday 18)
Abstract submission will end on January 31 2020.
Acceptance of the submitted proposals for Focus-on Sessions will be notified to the main proposer within the first week of February 2020.
Abstracts and notification of the type-of-presentation (Oral vs Poster) will be notified to presenting Authors within the first week of February 2020.
• Only accepted abstracts of fully registered and paid presenters will be included in the final scientific programme.
• The presenting author is expected to attend the meeting and present his/her poster presentation.
• Presenters are requested to settle their registration payment by 10 March 2020, 23:59 hours CET.
Abstracts must be submitted online via the April2020 abstract webpage following registration.
Confirmation of submission: After you submit your abstract, you will receive a confirmation email containing the title of your abstract. If you do not receive this confirmation e-mail, please CONTACT US
You will receive a copy of your abstract in the confirmation email, so please save your abstract accordingly for your records.
Abstract Submission Guidelines
Presentation format: Authors can submit abstracts for poster or oral presentation.
Abstract title: The title should not exceed 25 words.
Body text: limited to 250 words (fewer if a figure is included in the abstract). We recommend using word-processing software (for example Microsoft Word) for editing your abstract and counting the number of words. Please be sure not to include extra spaces and symbols, as these are included in the word count.
Abstracts should clearly state: Aims, Methods, Results and Conclusions.
Use only standard abbreviations. Place special or unusual abbreviations in parentheses after the full word the first time it appears. To avoid problems during submission, please select special characters behind the ‘symbols’ button or write them fully (e.g. ALPHA).
Graphs and images: use the upload button. These should be in JPG, TIF or PNG format only (at least 72dpi, useful only for web presentation), but 150 or 300dpi is recommended. Max size of each image/graph should be 10×11 cm.
Tables: when including a table, it is recommended to save the table as an image and then upload it into the abstract submission. Please note: word count is affected when graphs/tables/images are added.
Note :You will be asked to confirm that you will disclose any conflict of interests in your presentation at the CephRes April2020 events.
Please click “Save abstract” located at the bottom of the page after completing the form.
The abstract submission system allows a group of authors to create a grouping code and link presentations/posters in a group. To group a series of linked abstracts, please use the “Grouping Code” section in the abstract submission system to create a grouping code (one code per group of linked abstracts) or join an existing group of posters.
Please note the following:
- All abstracts in a group should fit within a similar theme and topic.
- Inform your colleagues about the Grouping Code that they have to use to link to your group.
- The Organizing Committee will consider your abstract grouping request during the session scheduling process. However, this request is not guaranteed, and the Committee reserves the right to move abstracts to different sessions, re-order the abstracts within each session, and add other appropriate abstracts to any session.
#For questions regarding the online submission process, please CONTACT US
Focus-on Session Submission Guidelines
Focus-on Sessions are based on proposals of ‘Symposia’ or ‘MiniSymposia’, i.e., four or six oral presentations, respectively (max allocated time 1.5 hours, including discussion) including related poster presentations (max 10 by different first authors per proposal), on a given topic.
Submissions are welcome from all Members of the Cephalopod Scientific Community in any fields.
Only one of the symposium/minisymposium organizers will be the Contact Person with the Organization.
He/She should fill out the on line submission form and provide the following information:
- Contact Person: Provide full name, title, affiliation, address and e-mail address. All correspondence regarding the Focus-on Session will be sent to the e-mail address of the contact person.
- Organizers: Symposia or Minisymposia can have up to three organizers, including the contact person. When filling out the submission form, please tick the role “organizer” for the contact person, and tick the role “co-organizer” when including the information of the additional organizers.
- Title: Describe the subject of your symposium/minisymposium as accurately and specifically as possible in not more than ten words.
- Suggested Acronym: Define the “Group Code” to be used in the abstract submission form for each abstract included in the Focus-on Session.
- Abstract: Describe your proposed Focus-on Session in not more than 100 words. The summary should be written to attract those who specifically work on your topic as well as those who work in related or different areas. It is suggested that you explain the problem area to be addressed by the speakers and why it is important; identify current directions of research and methods being developed to solve problems, including their advantages and shortcomings; and describe the scope of your proposed session.
- Inclusiveness* of your Proposal: max 500 characters.
- Why the proposal is timely: max 500 characters.
- Speakers: Provide full name, affiliation, address and email of each speaker and the tentative title of his/her presentation.
Your proposal should be firm before submitting, meaning that the agreement of the organizers and speakers has already been obtained.
*Inclusiveness: Appropriate representation of, considering three main elements:
- geographical spread
- career stage: involving early career investigators
- gender balance
It is strongly encouraged and will be considered in the selection of the Organizing Committee. The Organizing Committee retains the right to work with the Focus-On Organizer to modify the composition of the proposed session to ensure inclusiveness.
The final selection is made by Organizing Committee, whose primary consideration is to determine what will best serve the interests and the success of the April2020 events. The Committee may suggest substitutions of speakers or a different chair. The Committee may decide to combine two proposals into one and suggest which speakers should be retained in that event. Suggestions arising from discussions of Organizing Committee are passed on directly to the proposed chair.
#For questions regarding the online submission process, please CONTACT US
Submission Rules and Conditions
• By submitting an abstract, the submitting first-author confirms that all information of the abstract is correct and has been approved by the co-authors.
• Submitted abstracts cannot be modified or corrected after the submission deadline and will be published exactly as submitted.
• Submission of an abstract constitutes the authors consent for publication (e.g., CephRes website, program, other systems)
• The submitting author warrants on behalf of all authors and institutions that he/she is the sole owner or has the rights of all the information and content (“Content”) provided to CephRes April2020 events and the Association for Cephalopod Research (Hereafter: “The Organiser”). The publication of the abstract does not infringe any third-party rights including, but not limited to, intellectual property rights.
• By submitting an abstract, you grant the Organiser a royalty-free, perpetual, irrevocable non-exclusive license to use, reproduce, publish, translate, distribute, and display the Content.
• By submitting an abstract, you confirm that the contact details saved in this system are those of the corresponding author, who will be notified about the status of the abstract. The corresponding author is responsible for informing the other authors about the status of the abstract.
• The Organiser reserves the right to remove any abstract that does not comply with the above.
Abstract acceptance notifications will be sent by February 2020.
Scheduling will be sent in March 2020.
Information on Poster presentations will be posted here